Organisation is a vital component of any entrepreneur’s strategy. Without an active organisation of your time on a personal and a professional level, you will soon find yourself struggling to complete all the tasks required. While that’s worrying in and of itself — and could have potentially harmful consequences for your business — the impact a lack of organisation can have on your work-life balance is even more concerning. If your business-related tasks are continually infringing upon your time, then the consequences of this on your stress levels can be substantial. So, to eliminate stress and enhance your productivity as an entrepreneur, you have to learn to organise yourself as efficiently as possible. That necessity of this is natural to agree with, but then there is the more challenging question - how can this be achieved?
If you want to maximise your organisation, here’s how to do it.
STEP ONE: FREE YOURSELF FROM MINOR TASKS
Every entrepreneur has to deal with minor administrative tasks from time to time. While it may seem harmless to spend a couple of hours responding to non-essential communications or dealing with enquiries from customers or other businesses, these kinds of tasks are not the best use of your time.
Rather than trying to organise your schedule to ensure you have the time to complete administrative tasks, free yourself from them altogether. There are plenty of virtual services that will allow you to outsource admin tasks. It will give you more time to focus on the essential functions that are necessary for your business to grow in future.
STEP TWO: AT THE START OF EVERY WEEK, MAKE A LIST
This list should include the following information:
The tasks you have to complete that week
It’s helpful if you grade this on a scale of 1-10
The length of time you estimate the job is going to take
How soon you have to complete the task
With this information, you can go about slotting these tasks into a schedule for the week; the most important and urgent tasks go at the start of the week, and everything follows from there. You want to keep this schedule as flexible as possible, so be cautious about lining up too many tasks close to one another. For example:
You have two jobs that are of equal importance and urgency
The duties will take one and a half hours each
You schedule Task One for Monday 9 am-10.30 am
You schedule Task Two for Monday 10.30 am -midday
This kind of arrangement is a terrible idea because you’re guaranteeing that you’re going to run over schedule and interrupt your entire plan. Give yourself some breathing room between tasks; at least half an hour is preferable.
STEP THREE: DECLUTTER YOUR DESK ON A WEEKLY BASIS
When was the last time you organised your desk?
If you’re anything like most entrepreneurs, you probably can’t even remember the last time you thoroughly went through your desk and checked everything was in order. So, head to your planner and schedule the time to declutter your office every single week. Not only does this ensure you don’t miss or forget about something important, but it also means decluttering will take less time— the more you do it, the fewer items you’ll have to do.
STEP FOUR: GET INTO THE HABIT OF RECORDING YOUR DAY
If you truly want to maximise your organisational skills as an entrepreneur, then learning to write down the events of your day is a crucial — and hugely beneficial — step. At the end of every day, take five minutes to jot down:
Necessary information on the decisions you made during the day
Information on the things you didn’t manage to do
Three things that went well
Three things that didn’t go well
In time, you’ll remember to write down these things as they happen; it will become second nature.
All you then need to do is ensure you read the previous day’s notes before you begin each business day. Ensure no stone is left unturned, and no task is forgotten about, which helps to guarantee high organisation levels in your business.
By utilising the steps above, you should be able to achieve maximum organisation as an entrepreneur, helping to reduce your stress levels and increase productivity across your organisation. Collaboration.