Your office affects how you do your job in more ways than one. Organising your office so it is an attractive place that speaks about the professionalism of your company is really important. It’s a place of work, and it needs to be organised in ways that promote productivity. When organising and designing your office make sure you have in mind how employees will use it on a day-to-day basis. Your employees should also be included in any considerable office remodelling or redesign.
ORGANISING YOUR OFFICE WITH A PURGE
Office organisation project is also an opportunity for the company to purge the items that are no longer used and are just wasting space around the office. Start by making a list of pretty much everything your office contains. This will allow you to plan future purchases and sales.
Before you make any new purchases, everything that can be sold or recycled should be. That way, you can start with a clean slate and earn a bit of extra money that can be put toward improving the office. It’s also a chance to clean and paint the office so that you can create a new look from scratch.
There are two ways to handle the mail in a modern office. First of all, make sure everything that can be done digitally is done in that manner. Try to go completely paperless if you can because it will save you quite a lot in the long run.
Secondly, physical mail will still exist for a while, and it needs to be handled in an organised and productive manner. The best way to go is to create a mailing station that’s divided into an incoming and outgoing section. Also into sections dedicated to each department of the company. That way, there will be no mail lying around and no lost mail.
A lot of the office work happens behind the scene and outside of what’s usually considered to be an office. That’s what makes finding proper storage solutions so important. Well-organized storage makes day-to-day office tasks more manageable and more accessible to predict and plan for.
The crucial part of organised storage is the shelving system that’s made in such a way to enable you to have access to all you need at a glance. The shelves should be chosen and adapted with the needs of an average employee in mind.
From the employee’s perspective, an office isn’t one big co-working space, but a lot of small workstations on which most of the actual work is done. These workstations shouldn’t be uniform; every employee should be able to make their contribution to both the design and the aesthetic in general.
The primary goal to have in mind, when you’re designing a workstation, is to allow your staff to focus on one task at a time. There are always going to be long-term tasks and things that are done in the background, but the workstation should help the employees work on one primary task at a time.
Small businesses usually require employees to work long hours, and this can often lead to burnout problems. One of the ways of mitigating this problem is to incorporate break rooms into your office. Use them to help the employees unwind during work hours. These rooms can also play a significant role in office morale and team building. It is there where most of the office bonding happens, and that’s why you need to create a break room that will be inviting to all employees. Organising an office can help your business become more cost-effective and more productive. It’s often about making small changes that add up in the long-run. Guest Blogger: Diana Smith