Sometimes it takes more than just a restaurant and a gathering with your closest to celebrate something in style. It might be a special birthday, an anniversary worth remembering, a baby shower, or even things like rehearsal dinner for something more elaborate than a wedding. Whatever the occasion, you may find that you need to be in a position to organise an event that has a larger guest list than four. So how do you do it? Here’s what to consider.
The best location
One of the first things to consider would be the location for the event. Not everyone has a home big enough to accommodate the amount of people that you want. This is when you could look at places like village halls or function rooms where you can hire out the space. Many people love this option as it gives you creative freedom to think about the set up, the layout and other aspects of the event.
How to utilise the space and whether any equipment is needed
Once you have the space in mind now comes the fun part, the layout and how best to utilise the space that you have. You also need to think about whether or not you need additional equipment. Anything from the base of a table and table tops, to a built in stage area of there is going to be any entertainment. You may want to think about the setup for food and drink, whether this is a buffet or table service. Also you might want to think about decorations and set up in this way from table decorations to full on displays such as light up letters or flower walls. Pinterest has some great ideas for things like this.
The guest list
Another thing to consider which may play a big part in the venue choice and also the layout options is the guest list and how many people you are wanting to attend. Depending on the type of event you are organising, this can range from anything from 10 people to more like 100. So think about this ahead of time and come up with the guest list in advance so you know exactly what numbers you are handling.
Food and drink
The food and drink side of things is an important one, so you want to ensure that you can get this right. Think about the type of event it is, and whether a buffet option or a table service option is more appropriate. Think about things such as signature drinks, whether the venues has a bar area where drinks can be purchased, or whether you need to think about this as help yourself option.
Finally, will there be entertainment? Many events such as parties organised can often have a DJ to handle music and entertainment, but you could also look into having a band or something a little different to break the evening up like a stand up comedy set.
Let’s hope this has given you a better idea on how you can organise the perfect event. Collaboration.